Conference/Meeting Management

The life blood of every association is found in the “substance” of their meetings.  Substance refers not just to the meeting content provided for members, but also the overall experience.  Whether it’s the complete planning and execution of a large national annual conference or a monthly program series, the professional event planning team at The Academy Group is equipped to stamp them all with your association’s brand, from concept to execution. 

Conference and Meeting Management services include:
 

· Budgeting & Financial Controls and Reporting

· Venue Selection

· Marketing & PR

· Registration Process Control

· Onsite Event Management

The vitality of every association is directly reflected in its membership.  Has growth in your association stalled?  If so, The Academy Group may be exactly the remedy to breathe life into your membership efforts.  Our professional development team will analyze your current membership, help you set and achieve realistic goals, and put your association back on track for sustained growth.

Membership services include:
 

· Researching Member Prospects

· Database Management

· Generating Annual Renewal Notices

· Processing Membership Fees

· Report Generation

· Planning Recruitment & Retention Campaigns

Sponsorship

The Academy Group manages sponsorship commitments that total over $1,000,000.  Our sponsorship development team will help you identify, approach and close the right sponsors to insure the long term health and success of the association. 

Sponsorship services include: 
 

· Committee Structuring

· Planning and Management of Campaign

· Sponsorship Contract Management

· Delivering Benefits to Sponsors

Strong financial planning and control is critical to the survival and success of any organization.  The Academy Group offers a staff with years of experience in the financial management of professional associations.
 

Finance services include:
 

· Annual Budget Preparation

· Monthly Financial Reports

· Income & Expense Monitoring

· Maintenance of all Accounting Records
· Reconciliation of Bank Statements
· Preparation of Sales Tax Filings
· Annual 1099s and 1096

Transparent to the outside world, our staff quickly becomes the “experts” you and your membership rely on to answer all questions related to your event or association. 

Administration services include:
 

· Executive Director

· Board Meetings

· Dedicated Phone Line
· Records Maintenance
· Association “Help Desk”

“If you build it…” they still won’t necessarily come.  Half the battle may be won by constructing the event or creating the association, but the real challenge comes in getting the right message out to the right groups, using the right vehicle(s), all while staying within a designated budget.  The Academy Group employs a deep and talented stable of marketing and public relations personnel that will maximize the success of all your events.

Marketing & Public Relations services include:
 

· Email

· Direct Mail

· Print & Web Advertising

· Press Releases & Business Calendar Notices
· Newsletter

· Telemarketing
· Signage
· Multimedia Presentations

Often seen as an “outsourced” service, The Academy Group brings many of your web service capabilities back “in house,” allowing you to control cost while improving the strength and flexibility of the message your association needs to deliver electronically. 

Web services include:
 

· Website Maintenance

· Events Calendar

· Online Registration

· Database Development